Annual Meeting 2017
Restful Lake Meeting Minutes Annual Meeting May 21,2017
Meeting called to order 3:15 P.M
Board members in attendance Richard Vandevander, Rick Rositano, Greg Hoff, Denise Brady
Rosemarie Drown, JeffZembiak.
Minutes from May 15, 2016 Annual Meeting read by Denise Brady. Motion Made By Paul Buttari to accept minutes Second by Bill Soplata. Minutes were accepted by all in attendance.
Financial Report – Presented by Richard Vandevander
Richard went over the 2016-2017 financial report and budget for the year through 3/31/2017.
It was stated that we spent$ 27,100.00 on road improvements mainly Overlook also Driftwood and Briarwood. All monies for road improvements are kept separate.
More work was completed to the clubhouse last year electrical was updated and a new
panel box was installed , thanks to Cory Poiml. This year a new bar was built and new floor was installed in the kitchen and behind bar, also looking into purchasing
new tables and chairs. The balance as of last year was $11 , 798.55 and of that amount $5,000
was put into savings. This is keep as a “rainy day fund”. We can project how many residents may pay there dues, we always have those who do not pay.
2017- 2018 projected amounts budgeted to take in and projects that have been completed and have been planned.
Road assessments for this year is about $16,000.00, and is planned to complete part of Longview Dr. from Stone Rd. to Overlook Dr. which may cost $30,000.00 and will request a new 5 year road assessment plan a year early as we are in the fourth year of the original plan. Highview was chipped and sealed over 5 years ago and next year we need to chip and seal again which the cost will come out of road maintenance funds.
Noted that we have budgeted more monies for lake maintenance as we are having a lot of erosion and need to address this problems, we are investigating several options.
The board is aggressively working on the back dues and making attempts to work with those home owners and did discuss Liens on the property with our attorney which can cost
$300.00 plus and we are usually last to get paid this includes the property that is in foreclosure.
Questions from the floor included garbage removal from the clubhouse, Rich explained
we do have pick up and it is budgeted,also if the septic was cleaned recently, the board will put that on a schedule to completed.
Another question regarding the deck to be built on the clubhouse, and it was explained that we as the board would like to move forward with the project but will have to see how the funds are. Suggestions from the floor to have raffles, and other money making ideas.
Jeff Ziembiak did state that we are asking anyone in the community that would like to
help with fundraisers for the these projects to contact the board. The cost of the deck materials is about $1,500.00 with the the labor being donated.
Motion made to to accept financial report by Don Lenz
Second by Bill Soplata Financial Report accepted by all in attendance. Paul Buttari thanked Rich Vandevander for his work on the financial.
Jeff Zembiak noted that Rich had spent much time to to get the financial records in order and back on track.
Clubhouse Report- Presented by Greg Hoff
Greg mentioned the improvements that have been made to the clubhouse and there are 2 or 3 rentals booked for this summer and have had some rental already this year.
that have been booked for the year. Prices for the Clubhouse rentals have been increased this year
to $75.00 for members and $150.00 for non members. Greg mentioned all that is included in rental the pool table, game tables, T.V. and Wi Fi.
Mentioned from the floor that a baby shower that was held at the clubhouse last summer was very nice with all the improvement that were made to the clubhouse.
Also mentioned from the floor was items need for the clubhouse, and will post on the website items needed and community members may contact the board if the would like to donate items. Volunteers are always needed for for projects at the clubhouse and the help would be greatly appreciated. It was suggested from the floor that the clubhouse would benefit with video cameras for security. It was mentioned again that the clubhouse is an extension to the community, we can hold different events and classes that the would
be great for the community. The hours for the clubhouse rental posted on the rental contract
with noise restrictions by the day and time. The rental was updated and it is noted that our
liquor license is not connected to the rental of the clubhouse. All questions may be forwarded to
Restfullake.com and will be sent to Greg Hoff.
Motion made to accept the the Clubhouse report Rosie Drown
Second by Greg Hoff. Accepted by all in attendance. A short break was taken
Entertainment Report- Presented by Rosie Drown
Due to construction we have had no events in 2017, however in 2016 several events including the Cavaliers, Indians games with little support from the community. The liquor license was renewed in October of2016 until 2017. All the reports for the sales tax were completed by Rich Vandevander. A list of Email for residence in attendance was requested so that we may send notifications of future events. The 5 th annual golf outing has been planned June 11, 2017 . Please support this event with either a team or a hole supporter. Other leagues and groups are requested to contacted the lake for events.
Motion made to accept the Entertainment report Rick Risitano
Second by Rich Vandevander accepted by all in attendance.
Grounds Report-Presented by Denise Brady
Erosion is a big factor for the lake and we have a supply of free fill for the lake and will investigate our options to take care of this. The clubhouse landscaping was weeded and some flowers were planted, a donation of perennials from Mares, and another from the Soplata family for bulbs. These will be planted in the fall. A budget of $2,000 is in place for
possible trucking of the of the free material. This will not effect the wildlife, and would like to have a more permanent plan for the landscaping and erosion around the lake. Motion made to accept the Grounds report Rosie Drown
Second by Greg Hoff accepted by all in attendance.
Lake Report-Presented by Rick Rositano
Rick was informed that the wildlife must be controlled,they can cause pollution to the lake. He has continued to mow the lake area., and does request any volunteers to help with this
or weed whacking. A requesting a rack or area for the paddle boats and canoes for the lake so that owners may secure these. The fish population is healthy, and the aerator is up and working. We are looking at a possible on a fountain for the lake, a question from the floor was ifwe should keep the aerator on all year and it was stated that lake freezing over was healthy for the fish. A water test will be preformed on the lake to check on safety.
We will work on a path around the lake and we will have to close the swim dock and work on repair or removal of the old swim dock. Rick is working with a pond clinic to see what would be the best avenue to investigate.
Motion to accept Lake report Rich Vandevander
Second by Bill Soplata all in attendance accepted.
Roads Report-Presented by Jeff Zembiak
The road project will continue from Stone road continue down Longview Dr. until
Overlook Dr. and a meeting will be set up with G.A.R. Paving. This would be the same
procedure along with the grinding up the road for this preparation. Next year the end of Longview being paved will be addressed. Question from the floor was will the ditching before the work
will be completed would be done. This will be addressed before the project is started.
Another question from the floor was about the snow plowing, the board will get more bids for the snow plowing for 2017. We were contracted with the last plowing company for 4″ of snow removal. Jeff mentioned that we need to collect back dues and he would contact those who owe personally as he has in the past. It was stated that we do accept payments on the dues and we will work with ant individual on a plan.
Motion to accept Roads report Rich Vandevander
Second Greg Hoff 15 in attendance accepted only one nae. Short break taken
Old Business none to report
New business dogs re roaming the lake without leashes, Jeff asked if anyone has approached the owners of these dogs. Jeff stated that he will contact the owners of the dogs, he did stat that we as the board members and not a dog warden and do not have the authority to enforce the law. It was stated that the dog warden does request a photo of the dog that is the problem and
they would take care of the problem.Jeff did request that other problems be presented to the
board at the next board meeting. Again any help we can get from the community for the events would be greatly appreciated.
Motion made to adjourn meeting Bill Sloplata
Second by Rick Rositano all in attendance approved. Next Annual Meeting May 20, 2018